Executive Assistant - £16 ph + holiday pay

3 month temp booking

Brent

Experienced Executive Assistant required by Local Authority based in North West London to provide an effective and flexible secretarial support to the Director, Departmental Management Team and Heads of Service.

This will involve providing project and organisational support as well as effective and flexible research and analytical support

Duties will include (but not be limited to)

  • Effectively manage the work schedule, workload and brought forward system in consultation with the relevant senior manager and regularly inform them of appointments, committee actions and deadlines
  • Manage and co-ordinate the diaries and arrange appointments and meetings, ensuring the efficient use of the senior manager’s time
  • Manage mail/electronic mail
  • Ensure an exemplary customer focussed reception to the Director and Assistant Directors personal and telephone callers, screen incoming telephone calls and where appropriate solving problems and queries without reference to the Director
  • Organise meetings and events, taking responsibility for venue, minutes and background papers and any follow up actions
  • Assisting with the research and preparation of committee papers, liaising with Committee Services to ensure all deadlines are adhered to
  • Compile reports, briefing documents and information for Members as requested
  • Work collaboratively with colleagues in the departmental Executive Support Team to provide a seamless service

Knowledge & Experience:

  • Proven track record of providing PA support to a senior manager in a comparable organisation, which will include organising and managing an office, diary management, progress chasing work plans and schedules, and preparing papers and daily activity sheets
  • A high level of expertise in the operation of standard office information and communication technology applications, including e-mail, spreadsheet and presentation software
  • Experience of producing complex reports or information to tight deadlines
  • Well-developed interpersonal and written communication skills, including the ability to communicate with a wide range of senior staff and Members, and to produce clear and concise briefing papers and meeting agendas and minutes
  • Evidence of success in building and forming working relationships and working flexibly across professional and operational boundaries
  • An awareness of the complexities and sensitivities of working in a political environment

 Skills & Abilities

  • Highly skilled in use of Word, Excel, Powerpoint and Outlook
  • Skilled in drafting correspondence, taking minutes and notes of meetings and briefing notes
  • Ability to work on own initiative and be a self starter, proactive and respond accurately to tight deadlines, and to prioritise between conflicting demands
  • Able to network effectively and develop excellent partnership working
  • Ability to manage discreet projects and monitor project implementation


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