PA £15 per hour + holiday pay

South West London

Immediate Start – Ongoing role

We are looking for a PA to work for a Charity supporting 2 Directors, as well as other staff in the team as required.

Additionally, the PA will assist in the planning and coordination of projects.

The candidate MUST have a background as a PA and in project coordination as well as being an excellent communicator, confident in using Microsoft Office (Excel, Word and PowerPoint) and be an organised and diligent individual.

PA duties will include:

  • Managing diary and appointments by organising busy programmes of visits and public engagements which will require negotiation with a variety of agencies including internal departments, regional staff and external agencies
  • Prioritising the workload of a number of people and negotiating with others to ensure this is achieved
  • Maintaining effective liaisons with key colleagues (other Executive Directors, PAs, Operational Teams & the Quality Assurance team)
  • Providing day to day admin support to projects
  • Organising monthly reviews and meetings, ensuring clear communication to relevant parties
  • Drafting and typing all correspondence articulately and accurately with attention to detail
  • Preparing and briefing for internal & external meetings, and other engagements
  • Attending both internal and external meetings
  • Following up any agreed actions, ensuring that they are carried out and maintaining the action list
  • Taking minutes as and when required
  • Researching and providing assistance in drafting correspondence and general preparation for attending external events
  • Processing official invoices and claims
  • Monitoring budget lines
  • Assisting to manage output, workflow and the charity’s deadlines
  • Maintaining relevant databases
  • Assisting with event management
  • Collating reports
  • Updating and maintaining databases
  • Maintaining high levels of confidentiality

The successful PA will have:

  • PA experience
  • Project Coordination experience
  • Confidence in dealing with people at all levels
  • Minute Taking experience
  • Ability to compose and structure reports and documents
  • Ability to work on own initiative
  • Good IT skills including Microsoft Word, Excel, Outlook, PowerPoint, Visio, Project

Only PDF, DOC and RTF file formats are accepted

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