P/T Medical Secretary – £18,773 per annum (pro rata)

Job Share – Must be available to work on Mondays and Wednesdays every week – 17.5 hours per week

Central London

Based in the Medical Department of a Hospice near to Swiss Cottage, you will be providing general secretarial and administrative support to a caring medical team

Previous experience working within a healthcare environment and working with volunteers is desirable.

Duties will include:

  • Audio-typing clinic notes, RIP and discharge letters, ensuring they are photocopied & dispatched within the required time frame
  • Filing copies of clinic letters, discharge summaries and results
  • Keeping accurate records of archived patient files
  • Liaising with new doctors ensuring all required documentation is received & sent to the Medical HR Department
  • Processing DBS applications as directed by the Admin Team Leader
  • Taking responsibility for the processing of controlled drugs prescriptions & maintaining the database which includes carrying out weekly audit
  • Inputting & updating information on to other systems including Palcare, Sentinel, RFH software systems & Co-ordinate My Care system
  • Supporting the medical & nursing staff in audits & research
  • Overseeing an effective system for the processing of cremation forms
  • Ensuring the admin volunteers are supervised & managed
  • Taking minutes at meetings – typing, photocopying & distributing
  • Processing all out-going medical post
  • Providing cover for colleagues when they are on annual leave &/or as required
  • Covering reception at lunch time & as required
  • Work in collaboration with other administrative staff within the Hospice
  • Filing, faxing & photocopying

The ideal Medical Secretary will have experience of:

  • Working within a healthcare environment
  • Secretarial & administrative work
  • Audio-typing
  • Taking minutes of meetings

You will also have:

  • Excellent communication skills both verbal & written
  • Attention to detail
  • Excellent IT skills including Word & Excel
  • Typing speed of 40 wpm


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